Bill the work, not from memory
Invoicing software for mechanics who would rather be in the bay.
Branded invoices and estimates built from the job card, VAT handled the UK way, pay-by-link for the customer, and a clean sync to Xero or QuickBooks.
30 days free. No card required. Cancel any time.
The invoice should be the last five seconds of the job
Most garages invoice twice: once on the job card and again in an accounts package that knows nothing about the workshop. That is where hours get rounded down, parts get forgotten and Friday afternoon disappears.
In MechanicX the invoice is the same record as the job. Labour that was signed off is on it. Parts that were fitted are on it. Send it, take the payment, and the sync to your accounts happens in the background.
What you can send
- Branded invoices as PDFs, with your logo and terms
- Estimates the customer can approve before work starts
- Credit notes when a job has to be put right
- Pay-by-link so they settle before collection
- Account statements for trade customers
Money in, properly recorded
Invoices and estimates
Built from the job card, branded to your garage and exported as PDFs your customers can keep.
VAT done right
UK VAT on parts and labour, credit notes where needed, and figures your bookkeeper can reconcile.
Take the payment
Card, cash, BACS and pay-by-link recorded against the invoice, with paid status updated automatically.
Accounts sync
Sales invoices and payments flow to Xero or QuickBooks Online after a one-off account mapping.
Trade accounts
Approved customers log into a portal to view their statement, download documents and pay what they owe.
Chase without the awkwardness
Overdue list, and tokenised SMS or email links that open the document and the payment page directly.
Want the detail? See the full feature breakdown.
What you get — and what we left out on purpose
In the box
- Invoices, estimates and credit notes
- Pay-by-link and card payment capture
- Unpaid, paid and overdue views
- Customer portal statements for account customers
- Xero and QuickBooks Online sync
- Emailed PDF copies and downloadable receipts
Deliberately not here
- A second bookkeeping system to learn
- Per-invoice fees
- Payroll and stock forecasting bolt-ons
- Exports you have to reformat by hand
Invoicing questions, answered
Can I raise an invoice straight from the job?
Yes. The labour hours and parts signed off on the job card carry into the invoice, so you are approving figures rather than typing them. Estimates work the same way and convert to an invoice once the customer approves the work.
Does it handle VAT correctly for a UK garage?
Yes. Invoices are produced with UK VAT on parts and labour, and credit notes are supported for the times a job has to be put right. Everything exports as a branded PDF.
How do customers pay?
Card, cash and BACS can be recorded against the invoice, and you can send a pay-by-link so the customer settles from their phone before collection. Payments taken through the link mark the invoice as paid automatically.
Does it sync with Xero or QuickBooks?
Sales invoices and payments sync to Xero and QuickBooks Online once you map your accounts, so your bookkeeper is not re-entering the day's takings.
Can I put trade customers on account?
Yes. Approved account customers get a portal where they can see their statement, which invoices are paid and unpaid, download PDFs and pay the ones they choose.
Can I chase unpaid invoices?
Unpaid and overdue invoices are filtered on their own view, and you can send the customer a tokenised link by SMS or email to view and pay the document without logging in.
Invoice this week's jobs in minutes.
Raise one from a real job card and send a pay-by-link. 30 days free, no card required.